Fair Processing Notice

Date Published: 21/05/2018

Introduction

Port Skills and Safety Ltd is committed to protecting your personal information and complying with applicable data protection and privacy laws.

This Fair Processing Notice relates to our use of any personal information that you provide to use through this website or otherwise voluntary in response to information contained on the website, including by email, fax or telephone. In operating this website, we may collect certain types of personal data, including information that you voluntarily provide, and other technical log information.

In order to help you protect your information, this notice will explain what information we collect, why we collect it, what we do with it, how long we keep it for, who can access it and what your rights are.

What we need

In operating this website, we may collect the following information only with your knowledge and consent;

  • Name
  • Email address
  • Organisation
  • Contact number
  • Job Title
  • Where appropriate, your views and opinions.
  • The web server will record log file data that your browser sends whenever you visit the website. These log files may include information such as your IP address, browser type, date and time of your visit.

 

Why we need it

When you provide this information, we will process it primarily in connection with :

  • The development and enhancement of the website.
  • Provision of Safety, Skills, Health, Environment and company related information

 

What we do with it

  • General product, membership and services sales
  • Administering your account
  • To respond to requests for information submitted by you on the website.
  • We may send you PSS newsletters via email
  • We may facilitate involvement in consultation initiatives on key strategic issues
  • We may provide opportunities for participation in standing and special work groups; helping to shape industry good practice standards
  • We may provide opportunities for Input into the development of industry guidance for the UK
  • We may availability of upcoming courses and seminars
  • We may call you annually for a customer feedback review to help improve our professional services
  • If you agree to be added to our PSS members directory, you will be listed on our website

We do not use automated decision making 

How long we keep it

To make sure we meet our legal data protection and privacy obligations, We only hold on to your information for as long as we actually need it for the purposes we acquired it for in the first place.

We generally retain your information for the lifetime of your membership which is reviewed annually

How will it affect you

We process data in a way that does not affect your data rights. Some of the information we collect from you is made manifestly public when agreed to.

Who can see it

We restrict access to personal information and the parties that can access this information are;

  • Company employees
  • Approved subcontractors who need to know that information in order to operate, develop or improve the service in accordance with this Fair Processing Notice
  • PSS member directory information is made manifestly public

 

How we protect it

All personal data that you supply Us with from Our website is stored on servers provided by Our hosting provider. We understand that Our hosting provider SIRUSS Ltd only employs servers sited in data centres that have the highest level of security accreditation at the time of implementation.  For your protection, We never store any payment details and where possible We store personal data such as passwords, encrypted.

We use industry standard TLS certificates to provide encryption of data in transit, for example, all access to Our website is covered by HTTPS.

We protect your data in alignment with GDPR 2016/679 and the Data Protection Act 2018

What are your rights

You can;

  • Request a copy of the data we hold on you. If you wish to do this then make a subject rights request to Info@portskillsandsafety.co.uk ,call on 02072601790 or write to Port Skills and Safety Ltd, 30 Park Street, SE1 1EQ
  • Request that we correct or update the data that we hold on you. If you wish to do this then make a request to Info@portskillsandsafety.co.uk ,call on 02072601790 or write to Port Skills and Safety Ltd, 30 Park Street, SE1 1EQ
  • Request that we delete the information we hold on you. If you wish to do this then make a request to Info@portskillsandsafety.co.uk ,call on 02072601790 or write to Port Skills and Safety Ltd, 30 Park Street, SE1 1EQ
  • Request that we keep your data but do not use it. If you wish to do this then make a request to Info@portskillsandsafety.co.uk ,call on 02072601790 or write to Port Skills and Safety Ltd, 30 Park Street, SE1 1EQ
  • Request that we send a copy of your data to another organization. If you wish to do this then make a request to Info@portskillsandsafety.co.uk ,call on 02072601790 or write to Port Skills and Safety Ltd, 30 Park Street, SE1 1EQ
  • Object to how we are using data. If you wish to do this then make a request to Info@portskillsandsafety.co.uk ,call on 02072601790 or write to Port Skills and Safety Ltd, 30 Park Street, SE1 1EQ
  • Raise a complaint with the Information Commissioner’s Office about us.  If you wish to do this then make a request to Info@portskillsandsafety.co.uk ,call on 02072601790 or write to Port Skills and Safety Ltd, 30 Park Street, SE1 1EQ
  • Take us or the Information Commissioner’s Office to court. If you wish to do this then notify us at Info@portskillsandsafety.co.uk ,call on 02072601790 or write to Port Skills and Safety Ltd, 30 Park Street, SE1 1EQ
  • Withdraw consent to process your data at any time. If you wish to do this then make a request to Info@portskillsandsafety.co.uk ,call on 02072601790 or write to Port Skills and Safety Ltd, 30 Park Street, SE1 1EQ

Additionally, we must inform you of the following:

  • If we suffer a data breach and your data is affected in a way that it poses a risk to your rights and freedoms.
  • If we carry out your request to correct/update, erase or not use your data

Contact information

We reserve the right to amend or modify this Privacy Policy Statement at any time and in response to changes in applicable data protection and privacy legislation.  Please check back here and review this document to ensure you are conversant and in agreement with Our current Privacy Policy.

Contact Details for the controller of your data. Please note that you may be asked to provide forms of ID before any information will be released.

Please ensure to write ‘Subject Access Request’ in the subject field of the email to help us identify the request.

By Email:Info@portskillsandsafety.co.uk

By Post :

Port Skills and Safety Ltd,

30 Park Street,

SE1 1EQ .